Getting in
The sign-up flow from first click to a confirmed booth — what each step asks for, why you can start before creating an account, and what happens if you do not finish.
One flow handles exhibitors, sponsors and attendees, so the sequence looks the same wherever you started from — the show's website, a link a colleague sent, or a discovery page.
The steps
Tell them about you
Your business, and what you want out of the show. This is also where the organiser's own questions appear, if they have any.
Choose a package
The category you fall into and what you are buying inside it. If a category has conditions you do not meet, you are told here rather than after paying.
Pick a booth
From the live floor plan, seeing what is already taken. See your booth.
Create your account
Only at this point — not before.
Verify the business
A consent step if you are already verified on Bidancer. Otherwise identity and registration documents, handled here rather than elsewhere.
Pay
Into the organiser's own payment account. Bidancer is not in the money flow.
You are in
Booth confirmed, passes issued, listed in the public directory.
You can start before signing up
The early steps are open. You can give your details, see the packages and look at the floor without creating anything.
This is deliberate
Being made to sign up in order to find out what a booth costs is exactly the friction that loses organisers exhibitors. What you fill in follows you when you do create an account.
Your place is kept
The flow remembers where you are. Closing the tab, moving from laptop to phone, or coming back tomorrow puts you back at the step you reached rather than the beginning.
The stepper shows what is done, what is in front of you, and what is not open yet — so a step waiting on the organiser looks different from one waiting on you.
Verification, in more detail
If you do not finish
An abandoned sign-up does not sit holding a booth indefinitely. The position returns to the floor so somebody else can take it, and you can start again.
Applications can also be declined by the organiser, and you can withdraw before payment settles.
Before you start, have ready
- The registration details of the business exhibiting
- Who will be the point of contact
- A rough idea of the stand size you want and the budget for it
- The names of staff who will need passes, if you know them
Overview
Taking a booth at someone else's show — applying, verifying once, choosing your position, staffing the stand, and leaving with leads you can actually follow up.
Your booth
Choosing a position from the live floor, understanding what shell scheme includes, buying the extras a stand actually needs, and getting passes for the people staffing it.