For organisers
Everything the organiser seat covers — building the show, drawing and pricing the floor, onboarding exhibitors and sponsors, issuing passes, taking payment into your own account, and running the day.
Running a show on Bidancer splits cleanly in two. Settings is where you build it — the floor, the pricing, the rules, the public site. Operations is where you run it — who has applied, who has paid, who walked in this morning.
Most of the work happens in Settings before anyone else sees the show. Operations comes alive once it is published.
Do this one first
Connect your payment account before anything else. Nothing can be sold until there is somewhere for the money to go, and it is the most common reason a show cannot be published on the day the organiser wanted. Payments and tax
Building the show
Create a show
Name, dates, venue, and the stages it moves through from draft to open.
Payments and tax
Your own payment account, receipt numbering, tax rules and discount codes.
Floor plan and booths
Draw the hall, lay out booths, price by position, let exhibitors choose.
Categories and packages
What an exhibitor or sponsor can buy, who is allowed to buy it, and at what price.
The show's website
A public site on its own address, with your branding and the sign-up flow.
Team and roles
Co-organisers and staff, each with only the access their job needs.
Running it
Exhibitors
Invitations, applications, and the roster of who is actually in.
Sponsors
Tiers, what each includes, and moving a sponsor from interested to confirmed.
Passes and check-in
Who may attend, what they are issued, and scanning them at the door.
On the day
The live view, announcements, walk-ins, and what to watch while doors are open.
The vocabulary
A few words mean something specific here, and mixing them up causes most of the confusion in a first show.
Where to start
Get the money route working
Verify the business, connect your payment account, set your tax and receipt numbering.
Draw the floor
Areas, then booths, then prices. Hold your best positions back.
Decide who can buy what
Exhibitor and sponsor categories, packages, add-ons and passes.
Put the show online
Build the public site, then submit and publish.
Fill the floor
Invite the exhibitors you want, take applications from the rest, sell sponsorships.
Close onboarding and sell tickets
Confirm the show; the site turns to face visitors.
Run the day
Check people in, keep an eye on the floor, help exhibitors capture leads.