Payments and tax
Connect your own payment gateway, keep every rupee of ticket and booth revenue, and control receipts, numbering, tax and discount codes yourself.
This is the section that differs most from a ticketing platform, and the one to set up before you try to sell anything.
Bring your own payment gateway
You connect your own payment account. Registration, booth and sponsorship payments settle directly into it.
Bidancer never holds your money and takes no commission on event revenue. There is no payout schedule to wait through, no reserve held back, and no reconciliation between what the platform collected and what it eventually released — because the money never sat anywhere else.
Supported today
Razorpay and Cashfree, configured per show and belonging to you.
What Bidancer takes
Nothing from tickets, booths or sponsorship. Platform use is charged in credits separately.
The show cannot be published without this
The publish check looks for a connected payment account, because a public site selling booths with nowhere for the money to land is worse than a show that is not live yet.
Why it is worth the setup
A platform gateway is easier on day one and more expensive every day after. Your money sits with someone else until they release it, the fee comes off every transaction, and a refund argument becomes a three-way conversation.
Your own gateway means your merchant relationship, your settlement cycle, your chargeback process, and your name on the customer's bank statement.
Receipts
The receipt is the invoice. Numbering is yours to configure, so receipts issued here fit the series your accounts already use instead of arriving as a foreign document your auditor queries at year end.
Tax
Tax is configured as a set of components rather than one flat rate. That is what lets the same show handle a split levy, an additional cess, or a jurisdiction whose rules differ, without anyone writing code for your particular case.
Rates apply to the net amount.
Discounts reduce the price, not the tax
A discount code lowers the unit price, and tax is then calculated on what was actually charged. The alternative — taking the discount off after tax — produces numbers that do not reconcile and is a common, expensive mistake.
Discount codes
Codes can apply to booths, sponsorship tiers or passes. Because they work by reducing the unit price, the receipt and the tax both reflect the real transaction, and an exhibitor who paid a discounted rate has a document that says so correctly.
Useful for early-bird pricing, returning exhibitors, association members, and the negotiation you had on a call and now need to make real.
What this means in practice
Your pricing is yours
Booth prices, ticket prices, sponsorship tiers. Nothing is capped or standardised.
Your invoicing is yours
Your numbering series, your tax configuration, your legal entity on the document.
Your money is yours immediately
Settled by your gateway on your cycle, not released by a platform on its own.
Bidancer charges for the tooling
In credits, for running the show on the platform — never as a share of what the show earned. See Costs.
Passes & check-in
Decide who may attend, what each kind of pass allows, what you ask at registration, and how scanning at the door turns registrations into attendance you can prove.
Team & roles
Bring in co-organisers and staff, and give each of them only the access their job needs — per show, or as a template across every show you run.